Visas & Letters of Invitation

Entry Visas

According to the Ministry of Foreign Affairs of Japan (MOFA, Retrieved on March 6, 2016), “As of December 2014, Japan has taken measures concerning the Visa Exemption Arrangements with 67 countries and regions as the chart below. Nationals and citizens of those countries and regions shown below are not required to obtain visas to enter Japan when their visits are tourism, commerce, conferences, visiting relatives/ acquaintances, etc. However, when foreign nationals engage in paid activities in Japan, or their periods of stay exceed those stipulated in each country’s arrangement of short-term stay, visas will be required to enter Japan.”

For more details of the 67 countries and other information, please visit: http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#a.

For “Nationals of China who wish to come to Japan for a short-term stay”, please visit:

Visit the following link for “Visa Application Procedures” for Short-Term Stay:

Letter of Invitation (英文邀请函) & Reasons for Invitation in Japanese (日文邀请理由书) Request form

As part of the visa application process, you may be required to present/submit a Letter of Invitation (LOI) from the conference organizing committee. A LOI is only provided after the registration (either as a presenter or audience) is completed.

More details will be provided.

Letter of Guarantee

Applicants of short-term business visas should not require a Letter of Guarantee for this conference. Please confirm it at the nearest Consulates of Japan or Japanese Embassy of your country.

Sample Schedule for Visa Application (滞在预定表样本)

Download Sample Schedule

Description of Hosting Organization (会社・団体概要説明書)

Download Description of Hosting Organization

Visa Application Information from the Japanese Embassy and Consulate-General for Chinese Nationals

日本国驻华大使馆 Embassy of Japan in China
赴日签证(短期商用等签证的申请手续及所需提交材料)

日本国驻上海总领事馆 Consulate-General of Japan in Shanghai
「短期商务」签证申请者

「身元保证书」：大会非提供材料（注：根据日本国驻上海总领事馆网站上的说明，即“邀请人若为日本国政府中央省厅，国家的独立法人的研究机构的课长，大学教授或准教授以上的人，并且为公务邀请时可省略 (http://www.shanghai.cn.emb-japan.go.jp/cn/apply/shouyou-s.html)